Set Up Vanco Online Payments

Allow parents to make payments online using Vanco/RevTrak.

Who is this for? #

District Administrators and Directors who want to set up online payments through Vanco/RevTrak.

Tips #

  • Online payments must be enabled by the district and the organization in order for parents to make payments online.
  • Once your district administrator enables online payments, directors with permissions to manage finances will be able to enable online payments on the organization's settings page.
Only parents can make online payments in Presto. Any fee assigned to a student can be paid by their parent when they sign in to the Presto Assistant web app, as long as that fee is associated with a financial item that has an account that allows online payments.

Detailed steps #

  1. For the district, a District Administrator or District Assistant should enable "Online Payments" from their District settings page.

District settings page highlighting the Enable button for the Vanco integration.

Click "See all Settings" in the Settings menu, then press the "Enable" button
  1. After that, an organization Director should enable "Online Payments" from their Organization settings page.
    • In the Vanco/RevTrak section, press the "Manage" button.
    • Press the "Sync" button on the Vanco Settings page.
    • In the dialog, add your district's PCCT code and your organization's Account Code you received from Vanco. Press the "Sync" button.

Organization settings page highlighting the Manage button for the Vanco integration.

In Settings, press Manage to go to the Vanco Settings page

Vanco Settings page highlighting the Sync button.

On the Vanco Settings page, press the Sync button

Confirmation dialog where you can enter the Vanco PCCT code and Account Code, highlighting the Sync button.

Enter your district's PCCT code and your organization's Account Code. Then press the Sync button
Contact your district administrator or Vanco representative to get your district's PCCT code and the Account Code for your organization.

Vanco Settings page showing a successfully synced Vanco account.

Your Presto organization is now synced with Vanco
  • Success! Vanco is synced with your Presto Assistant organization. You can begin to add Financial Accounts that allow online payments using Vanco.
  1. In the Finances Overview, add a new Financial Account or view an existing one.

Finances Overview section showing highlighted button to add a new Financial Account.

Finances Overview - Add new Financial Account
  • Check the "Allow Online Payments" checkbox for any account where parents should be able to pay online.

Financial Account form highlighting where a director can indicate that it can receive online payments using Vanco.

New Financial Account - Allow online payments
  • Confirm adding or updating the Financial Account

Financial Account form highlighting submit button in confirmation dialog.

New Financial Account - confirm
  1. Add or edit Financial Items to assign them to a Financial Account.
    • Any item assigned to a Financial Account that allows online payments will be payable online by parents of the students assigned those fees.

Financial Item form highlighting financial account and submit button.

For items that should be payable online, assign them to a Financial Account that allows online payments
  1. Parents will be able to make online payments for any financial item assigned to their student family members.

Parent View When Making a Payment #

  1. Parent starts a new payment from either "My Fees" or "My Payments" page then chooses amount to pay for their student's assigned fees.
    • The parent will only be able to pay online for fees associated with items that have a Financial Account that allows online payments.

Parent view of the Payment Amount step of making an online Vanco payment.

Online payment - Parent view of Payment Amount
  1. Parent enters payment details. This information is not kept by Presto Assistant — we only pass the information along to Vanco.

Parent view of the Payment Method step of making an online Vanco payment.

Online payment - Parent view of Payment Method
  1. Parent reviews details about payment before submitting. They can press the Edit icons to adjust information about the payment amount or payment method.

Parent view of the Review step of making an online Vanco payment.

Online payment - Parent view of Payment Review

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